General conditions and race regulations
Article 1: Definitions
1.1. For the purpose of these General Terms & Conditions the following definitions are used:
a. Event: Aruba International Marathon is organized by Stichting Run in the Sun in any year.
b. Participant: a natural person who has registered for participation in an Event in a manner permitted by the Organizer.
c. Agreement: the agreement relating to participation of the Participant in the Event.
d. Organizer: the legal entity (in this matter Stichting Run in the Sun) with which a Participant has entered into an Agreement.
1.2. These General Terms & Conditions apply to all Agreements.
Article 2: Participation
2.1. A participant must have reached the minimum age specified by the Organizer for a specific Event on the day of the Event in question (for the Marathon this is 18 and for the Half Marathon 16, running the 10K this is 12 (walking 10K no age limit) and 5K is no minimum).
2.2. A Participant can only participate in the Event if he has completed an appropriate registration fully and truthfully, if the entry fee has been paid in full and if the Participant has agreed to the General Terms & Conditions
2.3. Runners participating in the marathon, the half marathon, the 10K or 5K race are permitted to resell or transfer their Bib to another runner. The transfer of bibs is permitted until May the 15th 2018.
2.4. If the Participant is unable to participate in the Event, the entry fee and additional orders that has been paid will not be refunded.
2.5. For reasons of force majeure the Organizer can decide to cancel the Event at short notice. If the Event is cancelled because of force majeure no new date will be set; the next Event will take place a year later. In this case no entry fees and additional orders will be refunded to the Participant.
2.6. The Organizer is not liable for any costs incurred by the Participant if the Event has to be cancelled because of force majeure.
Article 3: Liability
3.1. Participation is at the Participant's own risk. The Organizer is not liable for any damages, by whatever name, suffered by a Participant as a result of the participation, unless the damage is a direct consequence of deliberate intent or gross negligence on the part of the Organizer. This exclusion of liability also applies to serious damages such as all possible damages resulting from injury or death.
3.2. If, despite the stipulations in the first paragraph of this Article, the Organizer's liability for damages suffered by a Participant must be accepted the Organizer's obligation to reimburse the damages in question remains limited to the amount the Organizer's insurance company will pay in respect of the claim.
3.3. The Participant must have adequate insurance cover against any damages he or a surviving family member may suffer as a result of his death, injury or illness, caused by his participation in the Event.
3.4. The Participant declares that he is aware of the fact that participation requires good physical and mental health and declares that he meets this requirement and that he has adequately prepared for the Event through training and other means. The Organizer expressly and urgently advises the Participant to undergo a medical examination in relation to participating in the Event.
3.5. The Participant indemnifies the Organizer against liability for damages suffered by third parties as a result of an act or omission relating to the Event that is attributable to a Participant. The Participant must have sufficient insurance to cover the risk of liability for such damages.
3.6. The Participant indemnifies the Organizer against liability for damages the Participant could suffer as a result of his participation in the Event, unless such damage is a direct result of deliberate intent or gross negligence attributable to the Organizer.
Article 4: Portrait rights
The Participant grants the Organizer the right to publish pictures and image material etc., recorded during or around the time of the Event, in which the Participant is visible.
Article 5: Personal data
The Organizer will save personal data provided by the Participant in a database. By participating in an Event a Participant grants the Organizer permission to use the personal data to send information to the Participant and (provided the Participant has given permission for this on the registration form) to provide personal data to third parties for the purpose of sending information to the Participant. By entering into the Agreement the Participant grants the Organizer permission to publish his name and competition results, for instance by means of publication in newspapers and via the Internet.
Article 6: Regulations
The Run in the Sun-Aruba International Marathon regulations, which form part of these General Terms & Conditions, apply to the Participant's participation in the Event.
2. Race regulations
A. Application the contest regulations of the International Amateur Athletic Federation (IAAF) shall apply except if at variance with the contest regulations of the AAB and these general conditions.
B. Assignment of categories the organizer assigns a category to the Entrant on the basis of sex and age on the day of the Event. Before the Event the Entrant shall verify whether the category assigned to him by the Organizer is correct. The Organizer is not liable for the consequences of an incorrect category assigned.
Each Entrant who will reach the finish in time, will receive time registration, online results, a token medal and a event T-shirt (The Pasta Party and Running Shirt are extra options)
D. Determination of the result the organizer shall determine the result and is entitled to change the result after irregularities have been found.
E. Manner of movement
All Entrants shall run following a course set by the Organizer in a manner appropriate for this type of athletics.
F. Starting position
The Organizer will allocate a starting section to an Entrant.
G. Starting numbers
The Entrant will receive from the Organizer a starting number. The Entrant shall fix the starting number on his chest with the aid of safety pins distributed by the Organizer in such a way that the starting number, bar code and other information thereon will be properly visible. They may not be cut or folded. The Entrant may not wear starting numbers other than those provided by the Organizer. The Entrant is advised to mention any medical information on the inside of the starting number. The Organizer will collect the starting numbers of Entrants who have been disqualified or have withdrawn or stopped participating.
H. Time records
The Organizer ascertains the finishing time and the intervals of the Entrant. Such ascertainment shall be binding. The times will be recorded through the MYLAPS BibTag. The Organizer can only record the Entrants times if he/she will wear a MYLAPS BibTag in the proper manner. The Entrant receives a MYLAPS BibTag from the Organizer.
I. Deadline / last runner
In order to make the course available to traffic the Entrant should have passed certain points of the course at certain points of time. Any Entrant who will not have reached or passed a certain point at a certain point of time, will be withdrawn from the Event by the Organizer. The decision of the arbiter so appointed by the Organizer as to whether an Entrant has passed a certain point in time, shall be binding. Any Entrants who will pass the finish and have thereby exceeded the duration set by the Organizer, will not be counted in determining the results of the contest.
J. Disqualification / withdrawal from the contest
The Organizer is entitled to disqualify and / or withdraw an Entrant from the contest if he does not adhere to these contest regulations or if such is deemed necessary for medical reasons or in connection with the orderly progress of the Event.
K. Instructions by contest management
Entrants shall follow the instructions given by the Organizer or persons apparently belonging to the organization of the Organizer, considering their dress or other external features.
L. Other provisions:
The Entrant may not accept any aid (drinks, food, sponge, etc.) from anybody other than a post so equipped and manned by the Organizer.
The Road Traffic Act and the legislation based thereon, such as, traffic rules and traffic signs, shall apply to the entire course during the Event.
The Entrant is not allowed to let himself be guided on the course, irrespective of the purpose and any person.
Bringing such objects as (domestic) animals, perambulators, banners etc. is not allowed.
It is not possible to leave clothes in the start area. For that reason the Entrants are advised to arrive in the start area while dressed to run. The Organizer does not accept any liability for lost clothing or other properties of Entrants. This also applies to any matters left behind in the dressing accommodation made available by the Organizer.The Entrant should note that this accommodation will not be guarded by the Organizer.
The Entrant is expected not to damage other persons properties and not to leave any litter behind.